I. GENERAL REGULATIONS
Students are matriculated
into the University after taking an oath before the President
of the University or the Dean. The content of the oath is determined
by University Senate.
Each student receives a
credit book [INDEKS in Polish] and a student identity card
[LEGITYMACJA in Polish]. The credit book is the record of the course
of study and the results achieved. Students
are entitled to keep their credit books
1) The President of the
University has authority over all students.
2) The Dean has authority
over all students of the Faculty.
1) All the students of the
University form the student government (self-government), whose elected
bodies have the exclusive right to represent the whole student
community and to defend the students' rights.
2) Student organizations
have the right, within the sphere of their statutory activity,
to present proposals to the University's elected bodies concerning
matters relating to their members.
II. STUDENTS RIGHTS AND
The student has the right
1) acquire education in
the chosen field of study in one or more schools
2) promote his/her own
scholarly interests using the premises, equipment and other
means of the University and with the assistance of its teachers and
3) join any of the student
scientific associations, and participate, with the con
sent of the researchers, in the University's research
4) receive awards and
honors specified in appropriate regulations
5) take a course of study
based on an individualized curriculum and syllabus in
accordance with the regulations set by the Faculty Council
6) assemble in
organizations as determined by the Higher Education Act
7) express opinions and
present proposals with regard to the organization of the
University, curricula and syllabi, the course of study and other
matters concerning the educational
8) receive financial aid
in accordance with appropriate legislation
9) receive health care in
accordance with regulations set by the University
10) use the University's
equipment and means and receive its teachers assistance
in developing individual interests in community matters, culture,
tourism and sport
11) take part in open
courses of other fields of studies
12) take paid jobs insofar
as it does not interfere with their course of study
13) be treated as partners
by all members of the University.
The student is obliged to
profit fully from the opportunity for studying offered by the
University, and to abide by the student's oath and student regulations.
In particular, every student has the duty
1) acquire the knowledge
and skills necessary in their future professional career
2) fulfill all the
academic obligations as set out in the curriculum and the students
3) observe all the
internal rules of the University
4) observe the socially
accepted ways of behavior
5) care for his/her
dignity and protect the University's good name
6) observe the principles
of professional ethics.
The rules regarding students
disciplinary responsibility and the University's disciplinary
procedures are determined by separate regulations.
The student has to notify
the Dean of any changes in his/her name, marital status
1. A student may transfer to
another university upon the agreement of the Dean of the receiving
school if the student has fulfilled all the duties resulting from
the regulations of the university where
he/she has studied.
2. A student of another
university (after completing the first year of studies) may
apply for enrollment in the University of Medical Sciences upon agreement
of the Dean of a given Faculty.
3. A student of the
University of Medical Sciences may change the field of studies
upon agreement of the Dean. If the change is connected with transfer to
another faculty of the University, it is
also necessary to obtain the agreement of the
Dean of the receiving faculty.
4. Having informed the Dean
of his/her basic field of studies, and upon receiving
the agreement of the Dean at the receiving faculty, the student may
study other fields
and subjects also at other schools as long as he/she fulfills all the
duties connected with the course of
studies in his/her basic field.
5. When a student of another
school has enrolled in the University of Medical Sciences,
changed the field of studies, or taken up parallel studies, the Dean
conditions for completing the unfulfilled duties arising from
differences of curricula and syllabi.
6. A student who has
completed at least one year at the Medical Faculty, can enroll
in the Medical Faculty of the University.
III. ORGANIZATION OF STUDIES
1) The academic year begins
not later than 1 October and ends not later than 30
September of the next calendar year. It consists of two semesters.
2) The winter, spring and
summer recesses last not less than 6 weeks in total including
at least 4 weeks of continuous summer vacation.
3) The specific schedule for
each year is determined by the President of the University,
after consultation with the University's representatives of the
4) During the academic year
the President may declare days free from classes.
1) The studies are organized
according to the curricula and syllabi adopted by the
faculty council after consultation with the faculty representatives of
the student government.
2) The syllabi include:
a) the titles of all
mandatory and optional subjects together with the number of
hours involved in each subject. The number of hours is also expressed
as ECTS credit points.
b) the basic program
contents of each subject.
3) The curricula determine:
a) the subjects taught in
each semester and each year of studies,
b) the organization of
teaching of each subject (lectures, seminars, labs) and the conditions
for receiving credits,
c) the number of hours
allotted to each subject per week,
d) the duration and scope
of summer training.
▀12. - does not apply to
the English Language Programs.
A detailed timetable of the
classes, prepared in cooperation with he student government,
is announced at least two weeks before the beginning of the semester.
1) The Dean supervises the
whole educational process at the faculty.
2) Heads of units in which
teaching takes place introduce regulations governing teaching
and awarding credits in accordance with the present regulations. Proposals
for changing regulations concerning credits should be presented to
the Dean not later than the end of classes in the preceding semester.
3) Proposals for regulations
concerning credits, from item 2) above, are sanctioned
and announced by the Dean before the beginning of the academic year,
following consultation with the student government of the faculty.
4) All classes are subject
to mandatory, anonymous evaluation by students and
these evaluations should be recorded on special forms approved by the
5) In cases of disagreement
between the Dean and the student government over
regulations concerning credits , the students have the right to appeal
against the Dean's decision to the President
of the University
1) The University may
appoint teaching councils, tutors of the years and, additionally
tutors of student groups in the first year of studies.
2) The tutors are appointed
by the Dean in agreement with the student government.
The tutor of the year should be an academic teacher, and the tutor
of the group may be a senior student.
3) Teaching councils are
appointed by the Dean in order to coordinate teaching.
4) A teaching council
Tutor of the year as
responsible for carrying out the teaching program
tutors of groups
representatives of the
1) The organization of
curricular training practice is determined by separate regulations.
2) The organization of
classes related to this country's defense is governed by separate
The number of students per
group in class is determined every year by the Senate
of the University following consultation with the student government.
1. It may be possible to
provide an individual course of study where students:
a) have received high
grades (minimum 4.5) in their first continuous examination
b) are members or
substitutes of a national sports team or members of a
university games team,
c) are the sole guardians
d) are invalids, or
in other cases.
The decision relating to the
above is taken by the Dean.
2. Conditions for taking an
individual course of study are set by the Dean.
1. The University offers an
opportunity to study according to the individual curriculum
in the selected major subject or specialty.
2. The individual course of
studies is based on supervised pursuit of knowledge and
preparation of the student to participate in research work and didactic
activities within the selected major subject or specialty.
3. The admission procedure
of the candidate and the choice of the academic tutor
in the individual course of studies is decided by the Dean. The Dean's
decision is based on the candidates application approved by the academic
teacher and the candidates academic
4. Conditions for taking an
individual course of study are set by the faculty council.
IV. CONDITIONS FOR RECEIVING
1. The period in which
credits for controlled courses are to be obtained is the academic
2. Obtaining credits for all
controlled courses included in the curriculum for a given
year is a condition for receiving the credit for that whole year.
3. Lectures are treated as
1. Credits received for
controlled courses in subjects which end with an examination confirm
that the student has attended classes and received positive grades
for the work done.
2. In the case of courses
which end with credits based on grades, the student is entitled
to repeat each unsatisfactory course twice at dates appointed with the
teacher. If the student fails to obtain the
required number of positive grades by the
end of the academic year, he/she has the right to take an integrative
test of the whole material as
presented in item 1. The student is entitled to repeat this test
once in case he/she fails it.
3. In the case of courses
which end solely with a final test, an unsatisfactory grade
entitles the student to repeat the test a minimum of twice at dates set
by the teacher or authorized by the
head of the didactic unit.
4. Detailed conditions for
receiving credits are stated in the regulations of particular teaching
units of the University.
5. A student who has been
refused the credit for a course has a right to appeal, within
a week, to the head of the teaching unit concerned. The head of the unit
may order that a commission should check the students knowledge. The commission
shall consist of the following persons: the head of the unit, the
teacher who has taught that class,
another specialist in the same subject and, at the student's
request, also the tutor of the year or a representative of the student
government.The result of a commission exam
7. The student has the right
to see each of his/her written papers within one week
following the announcement of the results.
8. A student engaged in
research work within the research teams working on University
projects may obtain credits for the course or its part, if they correspond
to the curriculum.
9. Receiving a credit for a
subject course which does not end with an examination
means that a student must obtain confirmation of the credit in his
credit book in accordance with
regulations of the teaching unit involved. Receiving
credits for subjects which end with examinations means receiving positive
grades in these examinations.
1. A student who has not
received credits for subjects included in the given year of
studies has a duty to obtain credits for the subjects in the next
academic year after having paid a
2. The student described in
item 1 has a right to:
a) repeat the subjects
without having to continue his/her studies at the higher year,
b) repeat the subjects and
simultaneously continue his/her studies of some subjects
of the higher year approved by the Dean,
c) apply to the Dean for
permission to repeat the subjects and to continue his/her
studies the next year.
The Dean's decision
described in item 3 depends on the student being able to carry
out given subjects while continuing the next year of his/her studies.
3. In cases described in
item 2., failure to receive credits for the repeated subjects will
result in the student being withdrawn from the University.
4. Throughout the course of
studies, the student is entitled to choose only one form
of repeating the subject as described in item 2, sub-items 1 and 2.
5. Students have to pay a
fee for repeating a subject. The fee is determined by the
Dean based on the President's order regarding the cost of one hour of
6.The faculty council may
decide not to use the regulations described in item 2 if
the student is in his/her first year.
Repeating the subjects for
which the student has failed to receive credits should only
be carried out during the continuous examination system for the given
1. The period of time for
receiving credits is the continuous examinations session
system comprising one or more years of studies during which the student
may take his/her examinations at any time.
2. The conditions required
for credits for the continuous examination session are
3. The student is not
allowed to continue studies in the higher year if he/she has failed
to get credits for the continuous examination session.
4. The division of the
course of studies into continuous examinations sessions is
decided by the Faculty Council.
5. The Faculty Council may
decide to transfer the duty of taking an examination
to the following continuous examination session.
1. An examination is a test
of the student's knowledge of the content of a given course
of study as determined by the curriculum.
2. Receiving the credit for
a mandatory course in a given subject is a precondition
for taking an examination.
3. The date of the
examination is set by the student by:
a) individual appointment
with the examiner
b) registering for one of
the dates proposed by the examiner. There should be at
least three examination dates per semester and they should be set in
agreement with the student government of a
Examinations may be
1) by academic teachers with
scientific titles [i.e. professors], or with the degree of
doctor with habilitation [dr hab.],
2) exceptionally, after an
annual consent of the faculty council, also by adjuncts and
lecturers with doctor's degrees,
3) by language teachers with
a practical knowledge of the language involved.
1. Examinations are
conducted and evaluated separately in each subject unless the
faculty council decides otherwise.
2. An examination may
consist of two parts: theory and practice.
3. At every examination the
student is obliged to present the credit book and the
4. Students who take
examinations while concealing their sick leave certificates
may not demand that the results of those examinations be annulled.
1. The following grades are
given for credits and examinations:
2. Grade Excellent is given
to mark a student's particularly profound knowledge
of the subject.
3. The grade for every
examination is recorded in the student's credit book and examination
1. For every subject, the
student who fails the examination has the right to two repeat
2. The dates of repeats are
agreed by the examiner and the student.
1. Excuses for failing to
attend an examination must be presented no later than three
days after the date of the examination. Unexcused absence is recorded as
a fail grade.
2. If the excuse is accepted
the student and the examiner set a new date, which is
then considered as the original one.
1. A student who questions
the fairness of an examination has the right to apply to
the Dean, within seven days following the announcement of the results of
for an examination by a commission. In his/her application the student
is obliged to give a detailed description of the irregularities
perceived during the examination.
2. If necessary, an
examination by a commission may be ordered by the Dean on
his/her own initiative.
3. The date of the
commission examination is set by the Dean no later than fourteen
days after the original date.
4. The examining commission,
appointed by the Dean, consists of:
the Dean or Vice-Dean
the examiner who
conducted the previous examination,
an academic teacher
entitled to conduct examinations, who represents the same
discipline, or one closely related to it,
at the student's
request - the tutor of the year or a representative of the student
government, as observers.
5. At the student's request
the Dean may appoint a person named by the student to
be the other specialist examiner (see item 4 above).
6. The result of the
commission examination is final.
1. A student who has failed
the examination, after all the possible dates have expired,
is obliged to obtain another credit for the controlled course named by
the examiner and must pass the examination.
2. Students who have failed
to obtain a credit or credits in the appropriate year as
described in item 1 above have the right to choose the method of getting
credit for the controlled course or courses
as listed in ▀22 item 2.
3. Failure to pass the
examination for the second time, after all the possible dates
have expired, results in the student being withdrawn from the
1. A student who repeats the
year does not have to receive credits and take examinations
in subjects that he/she has already passed in accordance with ▀21
2. A student may repeat the
year of studies no more than twice throughout the course
of studies unless the failure has been caused by prolonged illness or
other justified reasons.
1. A student who has been
withdrawn from the University, can apply to enroll again
under the general rules of admission.
2. A student, who has been
withdrawn from the University after completing the first
year of studies, may resume his/her studies after fulfilling conditions
set by the Dean. In his decision, the
Dean states the year of studies in which the student
3. In granting permission
for the student to be reinstated, the Dean may specify examinations
in selected subjects from the continuous examinations session.
The student's participation
in the work of a scientific camp may constitute grounds
for completing the whole or a part of student practice, however the
student is not entitled to receive any
payment in such cases.
V. AWARDS AND HONORS (see
also Appendix IV)
1. Students may be granted
1) scholarships from the
Minister of Health and Social Welfare,
2) awards and honors from
the President of the University,
3) awards granted by state
institutions, scientific societies, social organizations, according
to the regulations relating to the granting of awards,
2. A scholarship from the
Minister of Health and Social Welfare is the most prestigious
award granted to the most outstanding student. Detailed regulations and
procedures relating to the granting of this scholarship are outlined in
separate regulations. The recipient of the scholarship is not entitled
to receive other grants from the
University for outstanding academic achievements.
3. An award from the
President of the University may be granted to a student who
has particularly good academic achievements, who has fulfilled his/her
duties well and demonstrates an active
attitude. The President prescribes detailed rules and procedures for the
granting of the awards.
4. The President's awards
are paid out of the didactic activity fund.
A student who demonstrates
very good academic achievements, good results in the
student scientific associations, is very active in community service or
has outstanding achievements in the
fields of culture, science or sport, may receive honors
in the form of:
1) public oral praise from
the President or Dean, with a written confirmation in
the credit book,
2) a letter of
congratulation from the President or Dean,
3) financial awards or
4) priority over other
students in qualifying for foreign practice, excursions and
sports, scientific or recreational camps.
1. Graduates who have had
outstanding academic achievements and results in
community service, have been active in the student scientific, artistic
and sports associations, and have
received a mean grade for all examinations not lower
than 4.2 may receive the University Medal for achievements in science
and community service.
2. The Medal is conferred by
the President on his own initiative, at the request of
the Dean or student government or student organizations after obtaining
the Dean's opinion.
3. The Medal is awarded
during the graduation ceremony.
Graduates who have had
outstanding achievements in the work of student scientific associations,
in the organization of cultural work or have demonstrated good
sporting results, may receive a letter of congratulation from the
President of the University.
Graduates, who have received
a diploma with honors, or the medal described in
▀38, or have received very good academic results in an individual
course have a priority when applying
for the doctoral studies or the post of academic teacher
at the University of Medical Sciences.
VI. LEAVE OF ABSENCE
1. The student may receive
leave of absence in the following cases:
a) a major and lasting
b) being delegated to
c) maternity or childcare,
d) difficult financial
e) other compelling
2. Students receives special
leave to fulfill military service.
3. The leave is recorded in
the credit book.
4. The leave delays the time
of the planned graduation..
5. During the leave, the
student keeps his valid student identity card and the right to health
care. The right to financial aid is suspended unless the regulations
relating to the granting of financial aid state otherwise.
6. In the course of the
leave, the student may take part in selected classes, obtain
credits and take examinations with the prior agreement of the Dean.
7. Leave is granted by the
Dean at the student's request.
8. Leave of absence granted
to American students, participating in student financial
assistance programs, should be in accordance with additional regulations,
available in the Dean's Office and in the office in Somers, New York,
1. A student may receive
leave twice during the whole period of studies, unless the
reason for it is maternity or a chronic or recurring illness.
2. Leave is not granted for
more than one year.
1. A student may receive
short-term leave if his/her trips abroad or at home are organized
by the University, the student government, student organizations or
2. The maximum length of the
leave described in item 1 is set by the Faculty Council.
3. The regulations in ▀42
item 1 do not apply to leaves described in item 1.
A student who has completed
at least the first year of studies, may break his/her studies
for not longer than one year, losing his/her student rights during that
time. The student is obliged to notify the
Dean before leaving.
1. The condition for
receiving the diploma which indicates graduation and which confers
the title of physician or dental physician is the completion of all theoretical
and practical classes as well as the passing of all examinations in the
course of studies.
N.B. Paragraphs 46 - 53
inclusive refer to degrees in Pharmacy, Medical
Analytics and Nursing.
VIII. TEMPORARY AND FINAL
1. The Dean's decision is
subject to appeal to the President of the University within
the scope of matters stated by the regulations.
2. The right to appeal is
granted to the student as well as to the organs of the student
In cases concerning the
procedures for the pursuit of studies not included in the present
regulations, the decisions are taken by the faculty council.
The rules governing the
course of studies pursued by students in the M.D. Programs
in English are slightly different from those relating to the Polish
The regulations were
introduced on October 1,2000.
APPENDIX I to the School
relating to all students of
the 4-year MD Program in English.
The following resolution was
passed at the Medical Faculty meeting held on November
29th 1995 with the aim of bringing the regulations for students
attending the course in English in line with those affecting Polish
students in the Faculty.
A system of continuous
examinations has been introduced for first and second year
students and for third and fourth year students. In future therefore two
requirements must be met:
First, students must
obtain all the credits relating to their current academic year by
August 15th of that year. This means that in order to enter the second
year, it is necessary to obtain all
the 1st year credits by August 15th of that year.
obtaining all 2nd year credits the students can only progress to
third year if all the examinations for the first and second year have
been passed by August 15th of
second year. All third year credits must have been obtained
by August 15th in order to enter the fourth year. The deadline for
obtaining all fourth year credits and for
passing all the mandatory examinations for the third and fourth year
is August 15th in fourth year.
APPENDIX II to the School
relating to all students of
the 6-year MD Program in English.
A system of continuous
examinations has been introduced for first and second year students and
third, fourth and fifth year students. In future therefore two
requirements must be met:
First, students must obtain
all the credits relating to their current academic year by
September 15th of that year. This means that in order to enter the
second year, it is necessary to
obtain all the 1st year credits by September 15th of that year.
APPENDIX III to the School
relating to all students of
the 5-year Dental Program in English.
A system of continuous
examinations has been introduced for first and
second year students and third and fourth year students. In future
therefore two requirements must be met:
First, students must obtain
all the credits relating to their current academic year by September
15th of that year. This means that in order to enter
the second year, it is necessary to obtain all the 1st year credits by
September 15th of that year.
Secondly, besides obtaining
all 2nd year credits the students can only progress
to third year if all the examinations for the first and second year
have been passed by September 15th of second year. All third year
credits must have been obtained by September 15th in order to enter
the fourth year. The deadline for obtaining all fourth year credits
is 15th of September. The deadline for
passing all mandatory examinations for the third and fourth year is 15th
of September in fourth year.
APPENDIX IV to the School
Regulations relating to all
4-year M.D. Program students
Based on the PresidentÝs
decision of July 7th, 1995, Karol Marcinkowski Uni- versity
of Medical Sciences has established a scholarship fund for the students
of the 4-year M.D. Program. These consist of
scholarship $ 1400
scholarship $ 1200
University scholarship $
1) These scholarships are
awarded in recognition of high academic standing. The
recipients have to display a high mean grade for the preceding academic
year the length of which is set by the
President of the University in his regulations relating to the division
of the academic year.
2) Scholarships can be
awarded to students who have fulfilled the following requirements:
a) the recipient has
passed all the examinations of the courses which end with an
examination in a given academic year at the first attempt and has
achieved a mean grade not lower
b) in recognition of an
outstanding contribution to the development of students activities
and the international reputation of the University;
c) if the course ends with
a test on the Pass/Fail basis, the recipient has passed the
test at the first sitting;
d) the recipient has
demonstrated a respectful attitude towards the academic teachers.
3) The choice of scholarship
and the amount awarded are established by the Dean of Medical Faculty II
and approved by the President of the University.
4) The recipient receives
the scholarship ( up to the amount of $1000) in one installment in
October whereas in other cases, the payment is effected in 2
installments - one in October and the other in February.
5) A student who has
obtained the Dean's leave, or is repeating the course is not entitled
to receive a scholarship.
6) Scholarships may only be
paid from fee-derived sources.
7) The regulations listed
herein are subject to changes which can be introduced