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Untitled UMS School Regulations

 

I. GENERAL REGULATIONS

▀1.

Students are matriculated into the University after taking an oath before the President of the University or the Dean. The content of the oath is determined by University Senate.

▀2.

Each student receives a credit book [INDEKS in Polish] and a student identity card [LEGITYMACJA in Polish]. The credit book is the record of the course of study and the results achieved. Students are entitled to keep their credit books after graduation.

▀3.

1) The President of the University has authority over all students.

2) The Dean has authority over all students of the Faculty.

▀4.

1) All the students of the University form the student government (self-government), whose elected bodies have the exclusive right to represent the whole student community and to defend the students' rights.

2) Student organizations have the right, within the sphere of their statutory activity, to present proposals to the University's elected bodies concerning matters relating to their members.

II. STUDENTS RIGHTS AND DUTIES

▀5.

The student has the right to:

1) acquire education in the chosen field of study in one or more schools

2) promote his/her own scholarly interests using the premises, equipment and other means of the University and with the assistance of its teachers and institutions

3) join any of the student scientific associations, and participate, with the con sent of the researchers, in the University's research 

4) receive awards and honors specified in appropriate regulations

5) take a course of study based on an individualized curriculum and syllabus in accordance with the regulations set by the Faculty Council

6) assemble in organizations as determined by the Higher Education Act  

7) express opinions and present proposals with regard to the organization of the University, curricula and syllabi, the course of study and other matters concerning the educational process

8) receive financial aid in accordance with appropriate legislation

9) receive health care in accordance with regulations set by the University

10) use the University's equipment and means and receive its teachers assistance in developing individual interests in community matters, culture, tourism and sport

11) take part in open courses of other fields of studies

12) take paid jobs insofar as it does not interfere with their course of study

13) be treated as partners by all members of the University.

▀6.

The student is obliged to profit fully from the opportunity for studying offered by the University, and to abide by the student's oath and student regulations. In particular, every student has the duty to:

1) acquire the knowledge and skills necessary in their future professional career

2) fulfill all the academic obligations as set out in the curriculum and the students regulations

3) observe all the internal rules of the University

4) observe the socially accepted ways of behavior

5) care for his/her dignity and protect the University's good name

6) observe the principles of professional ethics.

▀7.

The rules regarding students disciplinary responsibility and the University's disciplinary procedures are determined by separate regulations.

▀8.

The student has to notify the Dean of any changes in his/her name, marital status and address.

▀9.

1. A student may transfer to another university upon the agreement of the Dean of the receiving school if the student has fulfilled all the duties resulting from the regulations of the university where he/she has studied.

2. A student of another university (after completing the first year of studies) may apply for enrollment in the University of Medical Sciences upon agreement of the Dean of a given Faculty.

3. A student of the University of Medical Sciences may change the field of studies upon agreement of the Dean. If the change is connected with transfer to another faculty of the University, it is also necessary to obtain the agreement of the Dean of the receiving faculty.

4. Having informed the Dean of his/her basic field of studies, and upon receiving the agreement of the Dean at the receiving faculty, the student may study other fields and subjects also at other schools as long as he/she fulfills all the duties connected with the course of studies in his/her basic field.

5. When a student of another school has enrolled in the University of Medical Sciences, changed the field of studies, or taken up parallel studies, the Dean sets the conditions for completing the unfulfilled duties arising from differences of curricula and syllabi.

6. A student who has completed at least one year at the Medical Faculty, can enroll in the Medical Faculty of the University.

III. ORGANIZATION OF STUDIES

▀10.

1) The academic year begins not later than 1 October and ends not later than 30 September of the next calendar year. It consists of two semesters.

2) The winter, spring and summer recesses last not less than 6 weeks in total including at least 4 weeks of continuous summer vacation.

3) The specific schedule for each year is determined by the President of the University, after consultation with the University's representatives of the student government.

4) During the academic year the President may declare days free from classes.

▀11.

1) The studies are organized according to the curricula and syllabi adopted by the faculty council after consultation with the faculty representatives of the student government.

2) The syllabi include:

a) the titles of all mandatory and optional subjects together with the number of hours involved in each subject. The number of hours is also expressed as ECTS credit points.

b) the basic program contents of each subject.

3) The curricula determine:

a) the subjects taught in each semester and each year of studies,

b) the organization of teaching of each subject (lectures, seminars, labs) and the conditions for receiving credits,

c) the number of hours allotted to each subject per week,

d) the duration and scope of summer training.

▀12. - does not apply to the English Language Programs.

▀13.

A detailed timetable of the classes, prepared in cooperation with he student government, is announced at least two weeks before the beginning of the semester.

▀14.

1) The Dean supervises the whole educational process at the faculty.

2) Heads of units in which teaching takes place introduce regulations governing teaching and awarding credits in accordance with the present regulations. Proposals for changing regulations concerning credits should be presented to the Dean not later than the end of classes in the preceding semester.

3) Proposals for regulations concerning credits, from item 2) above, are sanctioned and announced by the Dean before the beginning of the academic year, following consultation with the student government of the faculty.

4) All classes are subject to mandatory, anonymous evaluation by students and these evaluations should be recorded on special forms approved by the University's authorities.

5) In cases of disagreement between the Dean and the student government over regulations concerning credits , the students have the right to appeal against the Dean's decision to the President of the University

▀15

1) The University may appoint teaching councils, tutors of the years and, additionally tutors of student groups in the first year of studies.

2) The tutors are appointed by the Dean in agreement with the student government. The tutor of the year should be an academic teacher, and the tutor of the group may be a senior student.

3) Teaching councils are appointed by the Dean in order to coordinate teaching.

4) A teaching council consists of:

  • Vice-Dean

  • Tutor of the year as chairperson

  • academic teachers responsible for carrying out the teaching program

  • tutors of groups

  • representatives of the student government

▀16.

1) The organization of curricular training practice is determined by separate regulations.

2) The organization of classes related to this country's defense is governed by separate regulations.

▀17.

The number of students per group in class is determined every year by the Senate of the University following consultation with the student government.

▀18.

1. It may be possible to provide an individual course of study where students:

a) have received high grades (minimum 4.5) in their first continuous examination session,

b) are members or substitutes of a national sports team or members of a university games team,

c) are the sole guardians of children,

d) are invalids, or in other cases. 

The decision relating to the above is taken by the Dean.

2. Conditions for taking an individual course of study are set by the Dean.

▀19.

1. The University offers an opportunity to study according to the individual curriculum in the selected major subject or specialty.

2. The individual course of studies is based on supervised pursuit of knowledge and preparation of the student to participate in research work and didactic activities within the selected major subject or specialty.

3. The admission procedure of the candidate and the choice of the academic tutor in the individual course of studies is decided by the Dean. The Dean's decision is based on the candidates application approved by the academic teacher and the candidates academic achievements.

4. Conditions for taking an individual course of study are set by the faculty council.

IV. CONDITIONS FOR RECEIVING CREDITS

▀20.

1. The period in which credits for controlled courses are to be obtained is the academic year.

2. Obtaining credits for all controlled courses included in the curriculum for a given year is a condition for receiving the credit for that whole year.

3. Lectures are treated as non-controlled courses.

▀21.

1. Credits received for controlled courses in subjects which end with an examination confirm that the student has attended classes and received positive grades for the work done.

2. In the case of courses which end with credits based on grades, the student is entitled to repeat each unsatisfactory course twice at dates appointed with the teacher. If the student fails to obtain the required number of positive grades by the end of the academic year, he/she has the right to take an integrative test of the whole material as presented in item 1. The student is entitled to repeat this test once in case he/she fails it.

3. In the case of courses which end solely with a final test, an unsatisfactory grade entitles the student to repeat the test a minimum of twice at dates set by the teacher or authorized by the head of the didactic unit.

4. Detailed conditions for receiving credits are stated in the regulations of particular teaching units of the University.

5. A student who has been refused the credit for a course has a right to appeal, within a week, to the head of the teaching unit concerned. The head of the unit may order that a commission should check the students knowledge. The commission shall consist of the following persons: the head of the unit, the teacher who has taught that class, another specialist in the same subject and, at the student's request, also the tutor of the year or a representative of the student government.The result of a commission exam is final.

7. The student has the right to see each of his/her written papers within one week following the announcement of the results.

8. A student engaged in research work within the research teams working on University projects may obtain credits for the course or its part, if they correspond to the curriculum.

9. Receiving a credit for a subject course which does not end with an examination means that a student must obtain confirmation of the credit in his credit book in accordance with regulations of the teaching unit involved. Receiving credits for subjects which end with examinations means receiving positive grades in these examinations.

▀22

1. A student who has not received credits for subjects included in the given year of studies has a duty to obtain credits for the subjects in the next academic year after having paid a fee.

2. The student described in item 1 has a right to:

a) repeat the subjects without having to continue his/her studies at the higher year, or

b) repeat the subjects and simultaneously continue his/her studies of some subjects of the higher year approved by the Dean,

c) apply to the Dean for permission to repeat the subjects and to continue his/her studies the next year.

The Dean's decision described in item 3 depends on the student being able to carry out given subjects while continuing the next year of his/her studies.

3. In cases described in item 2., failure to receive credits for the repeated subjects will result in the student being withdrawn from the University.

4. Throughout the course of studies, the student is entitled to choose only one form of repeating the subject as described in item 2, sub-items 1 and 2.

5. Students have to pay a fee for repeating a subject. The fee is determined by the Dean based on the President's order regarding the cost of one hour of controlled classes.

6.The faculty council may decide not to use the regulations described in item 2 if the student is in his/her first year.

▀23

Repeating the subjects for which the student has failed to receive credits should only be carried out during the continuous examination system for the given subject.

▀24

1. The period of time for receiving credits is the continuous examinations session system comprising one or more years of studies during which the student may take his/her examinations at any time.

2. The conditions required for credits for the continuous examination session are as follows:

  • to pass all the mandatory examinations for the period;

  • to obtain credits for all non-examination subjects and training practices for the period.

3. The student is not allowed to continue studies in the higher year if he/she has failed to get credits for the continuous examination session.

4. The division of the course of studies into continuous examinations sessions is decided by the Faculty Council.

5. The Faculty Council may decide to transfer the duty of taking an examination to the following continuous examination session.

▀25

1. An examination is a test of the student's knowledge of the content of a given course of study as determined by the curriculum.

2. Receiving the credit for a mandatory course in a given subject is a precondition for taking an examination.

3. The date of the examination is set by the student by:

a) individual appointment with the examiner

b) registering for one of the dates proposed by the examiner. There should be at least three examination dates per semester and they should be set in agreement with the student government of a given year.

▀26.

Examinations may be conducted:

1) by academic teachers with scientific titles [i.e. professors], or with the degree of doctor with habilitation [dr hab.],

2) exceptionally, after an annual consent of the faculty council, also by adjuncts and lecturers with doctor's degrees,

3) by language teachers with a practical knowledge of the language involved.

▀27.

1. Examinations are conducted and evaluated separately in each subject unless the faculty council decides otherwise.

2. An examination may consist of two parts: theory and practice.

3. At every examination the student is obliged to present the credit book and the examination card.

4. Students who take examinations while concealing their sick leave certificates may not demand that the results of those examinations be annulled.

▀28.

1. The following grades are given for credits and examinations:

  • excellent - 6.0

  • very good - 5.0

  • better than good - 4.5

  • good - 4.0

  • fairly good - 3.5

  • satisfactory - 3.0

  • unsatisfactory - 2.0 (This is a failing grade)

2. Grade Excellent is given to mark a student's particularly profound knowledge of the subject.

3. The grade for every examination is recorded in the student's credit book and examination card.

▀29.

1. For every subject, the student who fails the examination has the right to two repeat exams.

2. The dates of repeats are agreed by the examiner and the student.

▀30.

1. Excuses for failing to attend an examination must be presented no later than three days after the date of the examination. Unexcused absence is recorded as a fail grade.

2. If the excuse is accepted the student and the examiner set a new date, which is then considered as the original one.

▀31.

1. A student who questions the fairness of an examination has the right to apply to the Dean, within seven days following the announcement of the results of the examination, for an examination by a commission. In his/her application the student is obliged to give a detailed description of the irregularities perceived during the examination.

2. If necessary, an examination by a commission may be ordered by the Dean on his/her own initiative.

3. The date of the commission examination is set by the Dean no later than fourteen days after the original date.

4. The examining commission, appointed by the Dean, consists of: 

  • the Dean or Vice-Dean as chairperson,

  • the examiner who conducted the previous examination,

  • an academic teacher entitled to conduct examinations, who represents the same discipline, or one closely related to it,

  • at the student's request - the tutor of the year or a representative of the student government, as observers.

5. At the student's request the Dean may appoint a person named by the student to be the other specialist examiner (see item 4 above).

6. The result of the commission examination is final.

▀32.

1. A student who has failed the examination, after all the possible dates have expired, is obliged to obtain another credit for the controlled course named by the examiner and must pass the examination.

2. Students who have failed to obtain a credit or credits in the appropriate year as described in item 1 above have the right to choose the method of getting credit for the controlled course or courses as listed in ▀22 item 2.

3. Failure to pass the examination for the second time, after all the possible dates have expired, results in the student being withdrawn from the University.

▀33.

1. A student who repeats the year does not have to receive credits and take examinations in subjects that he/she has already passed in accordance with ▀21 item 9.

2. A student may repeat the year of studies no more than twice throughout the course of studies unless the failure has been caused by prolonged illness or other justified reasons.

▀34

1. A student who has been withdrawn from the University, can apply to enroll again under the general rules of admission.

2. A student, who has been withdrawn from the University after completing the first year of studies, may resume his/her studies after fulfilling conditions set by the Dean. In his decision, the Dean states the year of studies in which the student can enroll.

3. In granting permission for the student to be reinstated, the Dean may specify examinations in selected subjects from the continuous examinations session.

▀35

The student's participation in the work of a scientific camp may constitute grounds for completing the whole or a part of student practice, however the student is not entitled to receive any payment in such cases.

V. AWARDS AND HONORS (see also Appendix IV)

▀36

1. Students may be granted the following:

1) scholarships from the Minister of Health and Social Welfare,

2) awards and honors from the President of the University,

3) awards granted by state institutions, scientific societies, social organizations, according to the regulations relating to the granting of awards,

2. A scholarship from the Minister of Health and Social Welfare is the most prestigious award granted to the most outstanding student. Detailed regulations and procedures relating to the granting of this scholarship are outlined in separate regulations. The recipient of the scholarship is not entitled to receive other grants from the University for outstanding academic achievements.

3. An award from the President of the University may be granted to a student who has particularly good academic achievements, who has fulfilled his/her duties well and demonstrates an active attitude. The President prescribes detailed rules and procedures for the granting of the awards.

4. The President's awards are paid out of the didactic activity fund.

▀37

A student who demonstrates very good academic achievements, good results in the student scientific associations, is very active in community service or has outstanding achievements in the fields of culture, science or sport, may receive honors in the form of:

1) public oral praise from the President or Dean, with a written confirmation in the credit book,

2) a letter of congratulation from the President or Dean,

3) financial awards or prize gifts,

4) priority over other students in qualifying for foreign practice, excursions and sports, scientific or recreational camps.

▀38

1. Graduates who have had outstanding academic achievements and results in community service, have been active in the student scientific, artistic and sports associations, and have received a mean grade for all examinations not lower than 4.2 may receive the University Medal for achievements in science and community service. 

2. The Medal is conferred by the President on his own initiative, at the request of the Dean or student government or student organizations after obtaining the Dean's opinion.

3. The Medal is awarded during the graduation ceremony.

▀39

Graduates who have had outstanding achievements in the work of student scientific associations, in the organization of cultural work or have demonstrated good sporting results, may receive a letter of congratulation from the President of the University.

▀40

Graduates, who have received a diploma with honors, or the medal described in ▀38, or have received very good academic results in an individual course have a priority when applying for the doctoral studies or the post of academic teacher at the University of Medical Sciences.

VI. LEAVE OF ABSENCE

▀41.

1. The student may receive leave of absence in the following cases:

a) a major and lasting illness,

b) being delegated to study abroad,

c) maternity or childcare,

d) difficult financial situation,

e) other compelling reasons.

2. Students receives special leave to fulfill military service.

3. The leave is recorded in the credit book.

4. The leave delays the time of the planned graduation..

5. During the leave, the student keeps his valid student identity card and the right to health care. The right to financial aid is suspended unless the regulations relating to the granting of financial aid state otherwise.

6. In the course of the leave, the student may take part in selected classes, obtain credits and take examinations with the prior agreement of the Dean.

7. Leave is granted by the Dean at the student's request.

8. Leave of absence granted to American students, participating in student financial assistance programs, should be in accordance with additional regulations, available in the Dean's Office and in the office in Somers, New York, USA.

▀42.

1. A student may receive leave twice during the whole period of studies, unless the reason for it is maternity or a chronic or recurring illness.

2. Leave is not granted for more than one year.

▀43

1. A student may receive short-term leave if his/her trips abroad or at home are organized by the University, the student government, student organizations or scientific clubs.

2. The maximum length of the leave described in item 1 is set by the Faculty Council.

3. The regulations in ▀42 item 1 do not apply to leaves described in item 1.

▀44

A student who has completed at least the first year of studies, may break his/her studies for not longer than one year, losing his/her student rights during that time. The student is obliged to notify the Dean before leaving.

VII. GRADUATION

▀45.

1. The condition for receiving the diploma which indicates graduation and which confers the title of physician or dental physician is the completion of all theoretical and practical classes as well as the passing of all examinations in the course of studies.

N.B. Paragraphs 46 - 53 inclusive refer to degrees in Pharmacy, Medical

Analytics and Nursing.

VIII. TEMPORARY AND FINAL REGULATIONS

▀54

1. The Dean's decision is subject to appeal to the President of the University within the scope of matters stated by the regulations.

2. The right to appeal is granted to the student as well as to the organs of the student government.

▀55

In cases concerning the procedures for the pursuit of studies not included in the present regulations, the decisions are taken by the faculty council.

▀56

The rules governing the course of studies pursued by students in the M.D. Programs in English are slightly different from those relating to the Polish M.D.Program.

▀57

The regulations were introduced on October 1,2000.

APPENDIX I to the School Regulations

relating to all students of the 4-year MD Program in English.

The following resolution was passed at the Medical Faculty meeting held on November 29th 1995 with the aim of bringing the regulations for students attending the course in English in line with those affecting Polish students in the Faculty.

A system of continuous examinations has been introduced for first and second year students and for third and fourth year students. In future therefore two requirements must be met:

First, students must obtain all the credits relating to their current academic year by August 15th of that year. This means that in order to enter the second year, it is necessary to obtain all the 1st year credits by August 15th of that year. 

Secondly, besides obtaining all 2nd year credits the students can only progress to third year if all the examinations for the first and second year have been passed by August 15th of second year. All third year credits must have been obtained by August 15th in order to enter the fourth year. The deadline for obtaining all fourth year credits and for passing all the mandatory examinations for the third and fourth year is August 15th in fourth year. 

APPENDIX II to the School Regulations

relating to all students of the 6-year MD Program in English.

A system of continuous examinations has been introduced for first and second year students and third, fourth and fifth year students. In future therefore two requirements must be met:

First, students must obtain all the credits relating to their current academic year by September 15th of that year. This means that in order to enter the second year, it is necessary to obtain all the 1st year credits by September 15th of that year.

APPENDIX III to the School Regulations

relating to all students of the 5-year Dental Program in English.

A system of continuous examinations has been introduced for first and second year students and third and fourth year students. In future therefore two requirements must be met: 

First, students must obtain all the credits relating to their current academic year by September 15th of that year. This means that in order to enter the second year, it is necessary to obtain all the 1st year credits by September 15th of that year.

Secondly, besides obtaining all 2nd year credits the students can only progress to third year if all the examinations for the first and second year have been passed by September 15th of second year. All third year credits must have been obtained by September 15th in order to enter the fourth year. The deadline for obtaining all fourth year credits is 15th of September. The deadline for passing all mandatory examinations for the third and fourth year is 15th of September in fourth year.

APPENDIX IV to the School Regulations relating to all 4-year M.D. Program students

Based on the PresidentÝs decision of July 7th, 1995, Karol Marcinkowski Uni- versity of Medical Sciences has established a scholarship fund for the students of the 4-year M.D. Program. These consist of :

  • Wanda Blenska scholarship $ 1400

  • Heliodor Swiecicki scholarship $ 1200

  • PresidentÝs scholarship $ 1000

  • University scholarship $ 500

1) These scholarships are awarded in recognition of high academic standing. The recipients have to display a high mean grade for the preceding academic year the length of which is set by the President of the University in his regulations relating to the division of the academic year.

2) Scholarships can be awarded to students who have fulfilled the following requirements:

a) the recipient has passed all the examinations of the courses which end with an examination in a given academic year at the first attempt and has achieved a mean grade not lower than 4.0

b) in recognition of an outstanding contribution to the development of students activities and the international reputation of the University;

c) if the course ends with a test on the Pass/Fail basis, the recipient has passed the test at the first sitting;

d) the recipient has demonstrated a respectful attitude towards the academic teachers.

3) The choice of scholarship and the amount awarded are established by the Dean of Medical Faculty II and approved by the President of the University.

4) The recipient receives the scholarship ( up to the amount of $1000) in one installment in October whereas in other cases, the payment is effected in 2 installments - one in October and the other in February.

5) A student who has obtained the Dean's leave, or is repeating the course is not entitled to receive a scholarship.

6) Scholarships may only be paid from fee-derived sources.

7) The regulations listed herein are subject to changes which can be introduced